Conference & Meeting Management

MMA has the experience to augment the on-going activities of conferences and meetings by applying our knowledge and expertise to manage various components of these events. By relying on the expertise of MMA, associations/organizations are able to focus their efforts on the most important aspect of their event—enhancing program content. MMA will act as a collaborative extension of your association by applying our knowledge, skills and expertise to enhance and grow your events.

• Vendor/facility Request for Proposals (RFP) process
• Research, inspection and selection of appropriate meeting facilities
• Contract negotiations
• Budget and timeline development
• Project management and coordination with association’s staff, board of directors and conference committee volunteers
• Integration into virtual or hybrid events
• Integration of new technology
• Development, dissemination and management of conference communications
• Speaker, program and abstracts management

• Registration and badge management, both pre-conference and onsite
• Turnkey housing management
• Conference vendor liaison
• Meeting room and public space logistics
• Innovative food & beverage recommendations
• Program enhancement opportunities
• Special events, receptions and transportation initiatives
• Onsite conference staffing
• Invoice reconciliation and processing